What is Indexio?

Indexio is a new service and software offering that has great strategic value for both Space Database and Arcade. Indexio supports our goal of creating value through the effective management of building information. The solution allows building owners to store and easily retrieve CAD files, scanned drawings and other documents that relate to their buildings. Access to this information will make ongoing maintenance and periodic updates much more efficient.

The service aspect of Indexio will involve an initial assessment of the existing data on the building. Space Database staff will review the available information and determine what is most current and relevant. Electronic files from all sources will be consolidated. Paper documents will be inspected and the useful information will be scanned. Once we have determined what is available it will be organized and uploaded to a new web application. For each file around ten database fields are filled in to facilitate searching and retrieval of the information.

The software side of Indexio will be a parallel system to the leasing support application that currently constitutes the Space Database drawing management application. Users of Indexio will login through the same portal and will drill down through the same portfolio tree as our current leasing application users. At the building level there are top level tabs that provide access to the two applications as well as general information on the building.

Tabs at the top of the page allow access to three sections: Overview, The Space Database leasing support application and the Indexio operations support application.

Unlike the current Space Database application, information in Indexio is not organized only by floor and drawing type. There are many pieces of information attached to each file (this is sometimes called metadata). Drawings and documents can be retrieved by searching. You can fill in any amount of information in the search fields to find information that meets your criteria. Enter more detail to narrow your search results or use less data to widen your search.

Search results are displayed under the search form.

Having quick and easy access to technical data will make subsequent projects much more efficient. The archive of information will be kept up to date by uploading and indexing all new information that is generated from these new projects. Once Indexio is set up for a building, the use and reuse of CAD drawings becomes a smooth and efficient process. As landlords, our clients become better building managers. As designers we are able to focus more on value creation than on data creation. We can spend more time developing client solutions and less time drafting.